An approach to accounting cycles management using advancements in information technology
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Continuous accounting is an approach to a company’s accounting cycles management that embraces the advancements in information technology and redefines the operations and role of finances in the corporate structure.
The continuous accounting approach is a new alternative to the traditional accounting method, in which the largest amount of work is performed at the end of the accounting period (month, quarter, year).
The new approach aims to optimize an organization’s accounting operations and procedures by increasing the accuracy of reporting, preventing accounting errors, increasing data integrity, and providing skilled employees with more time to work on other valuable tasks.
Principles of Continuous Accounting
The concept of continuous accounting is based on the following fundamental principles:
1. Use of technology to automate repetitive and mechanical accounting procedures
Continuous accounting implements new technologies that allow automating repetitive tasks. However, the approach does not intend to automate all procedures but as many tasks as is practical. The main objectives of the automation are the creation of free time for accountants, ensuring data integrity, and elimination of errors in the accounting records.
2. Continuous and even distribution of workloads through the optimization of the accounting calendar
The implementation of new technologies allows for smoothing the workloads through the accounting periods. New financial software provides the opportunity of performing several accounting transactions such as reconciliations and allocations on a daily or weekly basis, rather than completing all the transactions at the end of one accounting cycle (e.g., month-end).
The more even workload distribution reduces the stress on employees and eliminates unnecessary mistakes. In addition, the more frequent reporting delivers up-to-date financial information to the company’s managers. Thus, the managers can quickly identify opportunities or address issues.
3. Establishment of a continuous accounting culture
Continuous accounting cannot be implemented without the creation of a suitable culture. The approach requires a dynamic environment that sets continuous improvement as the main goal. The introduction of a new culture is necessary to overcome the inertia and permanent consistency that are attributable to the operations of accounting departments.
Certainly, continuous accounting provides some undeniable benefits to companies. The transition to this accounting method is a major strategic leap for businesses that can help them gain a competitive advantage over their competitors.
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