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IB Manual – Income Statement Accounting

Income, expenses, and profit/loss

Income Statement Accounting

Income statement accounting can be complicated so this guide will shed some light on the most important accounting concepts financial analysts need to know such as revenue recognition, long-term contracts, bundling and unbundling, principal vs agent, employee share options, post balance sheet events, and proposed dividends. Finally, this guide will discuss how to clean up the income statement accounting with some adjustments.


#1 Revenue recognition

When should revenue be recognized in the income statement and how much revenue should be recognized? A supermarket recognizes sales at checkout. However, for many businesses, the method is not feasible. Consider a building company that takes a deposit from customers before building a property for them. Recognizing the revenue at the time of cash receipt when the building is completed is not reflective of the performance of the work.

Revenue is recognized when a firm has completed a substantial piece of work for which they were paid. In a service, a significant portion of the service must have been provided. In a product, the customer must have assumed the risks and rewards of ownership.


#2 Long-term contracts

For a building company working on a 10-year project, it would be illogical to recognize $0 revenue for the first 9.5 years of construction. We reiterate the issue of revenue recognition when aspects of work are completed.

Recognition falls in line with aspects of work completed. When a project is 30% complete, 30% of total revenues will be recognized and matched to 30% of total expected costs. If a project is loss-making, losses must be recognized immediately.


#3 Bundling and unbundling

Special treatment must be taken when dealing with combining the revenue of services. Consider a gym that requires a non-refundable joining fee from a customer. Does the fee represent a prepayment for future services? If so, it should not be recognized as revenue on day 1 but spread over the term of the contract, a resulting liability (deferred income) where the cash’s been received but the service’s not yet provided. In contrast, consider a phone dealing offering a free cell phone along with a two-year contract. Would this be considered a promise of future payment? If so, it results in an asset (accrued income) where the service’s been provided but no cash received.


#4 Principal vs. agent

Consider a website selling holidays. What should the income statement of the website look like?


Website as principalWebsite as agent
Cost of sales(60)


By definition, the principal is the primary operator while the agents act on behalf in the best interest of the principal. The key point here is that while the bottom line profit number is the same, presentation and recognition can result in a significant impact on profit margins and sales multiples.


#5 Employee share options

Employee share options reward employees with the opportunity to gain some ownership in the form. Share option accounting is determined by basic accounting principles. This can be one of the more complicated aspects of income statement accounting.


Example of share option scheme

Typically, an employer grants options to staff if certain performance targets have been achieved, which are excisable in the future.

For example, on January 1, 2009 (grant date) staff may receive options to buy shares in the company for €1.00 per share (strike price) on December 31, 2010 (vesting date) if, at that time, they are still employed by the company, and the company share price is greater than €2.00 (performance conditions). The share price on January 1, 2009 is €1.50.

On grant date, the difference between the exercise price and the market value of the share is $0.50. This is referred to as the intrinsic value of the option. The options also come with a fair value, which will be higher than the intrinsic value as there is the possible upside of share price rises over the vesting period.

The accounting treatment for the option schemes is separated into what happens over the vesting period and what happens at the exercise date. It is important to keep the two separate and not try to relate them to each other.


Income Statement Accounting - Employee Options


Accounting treatment during the vesting period

The accounting rules require an expense to be recognized in the income statement equal to the fair value on the grant date of the options granted, spread over the vesting period.

Taking the example above, if the fair value of an option was €1.00 (derived from the option pricing model), then there would be an expense of €0.50 for each of the next two years. We treat this as an increase in equity (usually retained earnings) so the overall impact of this cosmetic expense in the income statement is nil on the balance sheet. Equity increases from the direct dual effect and decreases when the expense flows through to retained earnings.


Accounting treatment at exercise

On exercise, any cash received by the company for the employee is treated in the same way as cash received when issuing ordinary shares. This will not impact the income statement of the company. There are never any gains or losses reflected in the income statement as a result of transactions in a company’s own shares.


Cash-settled schemes

A cash-settled share option scheme works in the same way as a traditional equity settled scheme (as above) but on exercise date the employee receives cash, equal to the difference between exercise price and market value of the share.

In cash-settled schemes, expenses are recognized in the income statement over the vesting period but the dual effect is a liability as there is an obligation to pay cash in the future. The accounting for a cash-settled scheme is the same as the accounting for any discretionary long-term cash bonus by expensing in the income statement as it is earned, and the liability is extinguished when the cash is paid.

Note that employee share options affect DCF valuations. The share option expense in the income statement is a non-cash charge and should be added back when determining the free cash flows to be discounted back to enterprise value. Therefore, EV is larger than a company that rewards its staff with cash rather than share options. However, when adjusting from EV to equity value, in addition to deducting net debt, an additional deduction will be required in recognition of the fact that any in-the-money options will need to be funded somehow, which effectively reduces the value of the shares of the company. The deduction should be the difference between the share price at the balance sheet date and the exercise price of the options.


#6 Post-balance sheet events

When events happen after the end of the financial year, but before the approval of the accounts (post balance sheet events), the accounting rules require a distinction between those events that:

  • Detail conditions that existed at the balance sheet date (adjusting events)
  • Detail conditions that arose after the year ends (non-adjusting events)


Adjusting events will change financial statement numbers. Non-adjusting events require disclosure with no changes to accounts numbers.


#7 Proposed dividends

For a proposed dividend to be recognized as a liability at the balance sheet date, neither the directors nor the shareholders can have the ability to cancel it. Where dividends are proposed after the balance sheet date, they are not recognized as a liability.


Cleaning up the income statement accounting

Operating profit and EBIT are not necessarily interchangeable metrics. Operating profit is an accounting metric, whereas EBIT is a metric used in analysis and can be adjusted to normalize the underlying profit. Below is a list of adjustments that can be made to clean up the income statement accounting.

The types of adjustments made to EBIT are for:

  • Exceptional items such as:
  • Profit or losses from non-current asset disposals
  • Reorganizations/restructuring costs
  • Integration costs
  • Significant impairments of tangible and intangible non-current assets
  • Operating profits of joint ventures and associates
  • Goodwill impairments
  • Discontinued operations and/or acquisitions
  • Stripping out the non-service cost pension expenses


Intangibles (and the consequent amortization) are likely to be more conspicuous. The need for EBITDA remains. Additionally, other sector-specific metrics may be appropriate such as EBITDAR (adjusting for rentals), and EBITDARD (adjusting for research and development) may be necessary to obtain sector comparability.


Additional resources

Thank you for reading this section of CFI’s free investment banking book on income statement accounting. To keep learning and advancing your career, the following resources will be helpful:

  • Cash Flow Statements
  • Revenue Recognition Principle
  • Employee Stock Ownership Plan
  • Call Options

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