What is Know Your Client (KYC)?
The Know Your Client (KYC) or Know Your Customer (KYC) is a process to verify the identity and other credentials of a financial services user. KYC is a regulatory process of ascertaining the identity and other information of a financial services user.
The Know Your Client (KYC) process helps against money laundering and prevents the financing of terrorist activities. It is a mandatory process required by many countries to ensure that the customers are actually who they are claiming to be.
Importance and Benefits of KYC
To be mandated by the law, the Know Your Client (KYC) process also helps the financial institutions in several ways:
- Helps lenders perform risk assessment by identifying the previous financial history and assets owned
- Limits fraud that result mainly due to hiding of identity
- Prevents money laundering and other anti-social activities
- Brings stability and investment to the country, as it makes the financial framework more trustworthy and less risky
- Decreased uncertainty allows institutions to lend more to customers and increase their profits
A number of countries and economic regions oversee financial anti-money laundering agencies or regulators that overview financial transactions to prevent tax evasion, terrorism financing, and other anti-social activities. All the agencies are a part of the Global Financial Action Task Force (FATF), which overviews financial transactions globally.
KYC Documents Required
The KYC process is carried out for both individuals and organizations. KYC authentication is based on verification of identity and place of residence. The documents required for the KYC process for individuals include the usual documents that individuals generally use, such as:
- Driver’s license
- Social security card/number
- Documents issued by the state or the federal government.
For proof of residence, the following documents can be furnished:
- Utility bills, such as telephone, electricity, gas, etc.
- Bank statements
- Employment documents
- Housing contracts and rent agreements
The KYC process is simple and differs only slightly from country to country. A simple KYC process flow is depicted below:
The KYC process can follow the following steps, although not always in the same order:
Step 1: Submission of documents
An applicant or potential user of financial services is required to submit documents for the verification of their identity and residence status. The submission can be either in electronic form or physical form.
Step 2: Identity verification
The identity verification is carried out from the authorized agency/organization based on the document submitted. For example, if the applicant submits a driver’s license, the verification will be done from the Department of Motor Vehicles (DMV).
Step 3: Residency verification
The residency verification requires ascertaining the resident status (domestic or foreign), current residential address, alternative residential address, citizenship status, etc.
Step 4: Verification of financial condition
The assets and liabilities claimed are verified using documents, contacting the issuer, and physical checks. This reduces the risk of misrepresentation.
Step 5: Transactions monitoring
The financial institution checks the transactions conducted by the customer/client, and any transaction that is different/high-valued, frequent, etc., is flagged automatically and then undergoes stringent manual checks.
After completion of all the above steps, the individual/body is deemed KYC verified. It may also include a verification certificate, but that is generally not the case. The process may be simple for the user, but the financial institution’s verification process needs dedication and diligence. The KYC process is an integral part of various due diligence checks made by companies, investors, banks, etc.
KYC Verification Agencies
As discussed earlier, the KYC process consumes a significant amount of time and effort. Hiring staff and performing physical verification is a cumbersome and costly affair. The cost becomes higher for smaller financial institutions. As a result, the KYC process is usually contracted out to agencies that specialize in them. The two major reasons for doing so are:
- Agencies offer reduced costs for the same due to economies of scale.
- They also come with a better experience, as they’ve undertaken the process for all types of institutions and clients.
Choosing an agency to perform KYC depends on the type of verification needed. Some processes, such as a bank account opening, may not involve checks on assets and liabilities. Therefore, some important facts to consider include:
- Is the agency offering all the services required? Some agencies may only provide identity and address verification.
- Document verification coverage can differ, as some agencies may not offer international coverage or coverage in documents using different languages.
- The most important factor is if the agency is verified/licensed by the relevant regulatory body in a given jurisdiction.
- Tools and technology are used for data handling and whether it is safe enough to prevent document loss and loss of client confidentiality.
- The price offered should be significantly lower than what it would cost to carry out the process by other means.
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