What is Inventory?
Inventory is a current asset account found on the balance sheet, consisting of all raw materials, work-in-progress, and finished goods that a company has accumulated. It is often deemed the most illiquid of all current assets and, thus, it is excluded from the numerator in the quick ratio calculation.
There is an interplay between the inventory account and the cost of goods sold in the income statement – this is discussed in more detail below.
Determining the balance of Inventory
The ending balance of inventory for a period depends on the volume of sales a company makes in each period.
The formula for this is as follows:
Ending Inventory = Beginning Balance + Purchases – Cost of Goods Sold
Higher sales (and thus higher cost of goods sold) leads to draining the inventory account. The conceptual explanation for this is that raw materials, work-in-progress, and finished goods (current assets) are turned into revenue. The cost of goods flows to the income statement via the Cost of Goods Sold (COGS) account.
Inventory and COGS
Ending inventory is also determined by the accounting method for Cost of Goods Sold. There are four main methods of inventory calculation: namely FIFO (“First in, First out”), LIFO (“Last in, First out”), Weighted-Average, and the Specific Identification method. These all have certain criteria to be applied and some methods may be prohibited in certain countries, under certain accounting standards.
In an inflationary period, LIFO will generate higher Cost of Goods Sold than the FIFO method. As such, using the LIFO method would generate a lower inventory balance than the FIFO method. This must be kept in mind when an analyst is analyzing the inventory account.
Periodic and Perpetual Inventory Systems
The type of accounting system used affects the value of the account on the balance sheet. Periodic inventory systems determine the LIFO, FIFO, or Weighted Average value at the end of every period, whereas perpetual systems determine the value after every transaction.
Because of the varying time horizons and the possibility of differing costs, using a different system will result in a different value. Analysts must account for this difference when analyzing companies that use different inventory systems.
Turnover and Accounts Payable
The average inventory balance between two periods is needed to find the turnover ratio, as well as for determining the average number of days required for inventory turnover. In these calculations, either net sales or cost of goods sold can be used as the numerator, although the latter is generally preferred, as it is a more direct representation of the value of the raw materials, work-in-progress, and goods ready for sale.
Accounts payable turnover requires the value for purchases as the numerator. This is indirectly linked to the inventory account, as purchases of raw materials and work-in-progress may be made on credit – thus, the accounts payable account is impacted.
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