How to End an Email – Letter Closings
This guide will teach you how to end an email with the best letter closings. With any email – especially a business email or other professionally-related communication – it’s important to both open well and end on a strong note.
Knowing some of the best ways to end professional emails (and knowing how not to end emails) is key to making sure business communications are well received and maintain a good working relationship between peers, between superiors and subordinates, between professionals, and with new or potential employers or customers.
Letter Closings – How to End an Email (Examples)
The closing of a business email doesn’t need to be lengthy, and it doesn’t need to be overthought. Sometimes, the best route to ending professional correspondence is to keep it simple and go with classic sign-offs that get the job done without being wordy or complex.
Examples of the best letter closings how to end an email:
- Best Regards
- Warm Regards
- Best Wishes
- Sincerely Yours
- With Appreciation
- Much Appreciated
- Talk Soon
- Until Next Time
- Yours Truly
- All The Best
Best Regards – The Safest of Letter Closings
While all of the above options are perfectly good letter closings, Best Regards has to be the overall best choice because it’s professional and it applies in all situations and all types of emails.
Additional Points on How to End an Email
#1 Include a Call to Action
Depending on the nature of the email being sent, a call to action isn’t always necessary; however, it’s generally a good idea. For example, if you’ve communicated with a colleague, business, or investor about a project or you’ve sent a form that needs to be responded to, make sure to end the email with a phrase that reminds the company or individual to respond. Saying something like, “The first draft is attached. Please review and return with any edits,” is a good way to remind the recipient that action is needed on his or her part. If the return action is time sensitive, be sure to include the deadline for the response.
If the email doesn’t necessarily require a response, it’s still a good idea to end the email with a phrase that lets the recipient know the line of communication is open, that he or she can respond at any time. It is also a good way to prevent missed emails – getting a response, even a brief one, indicates that the recipient actually received and read the email.
#2 Keep it Formal
Again, this depends a lot on not only the type of email being sent but also on who the email is being sent to. Keeping the ending of a business email formal is generally a safe way to go and a good way to maintain a professional correspondence. It can be as simple as closing with the sender’s name and contact information. Refrain from using personal contact information unless it is also the contact information used for work-related correspondence.
For companies or individuals that send a lot of business emails, putting the name and contact information in the signature section of the email is the best bet. In such a way, the professional closing is included in the email without needing to be typed in every time.
#3 The Triple Threat
There is one way – with some variations – that can be viewed as the “triple threat” of email closings because it’s formal enough, the call to action is somewhat inherent, and it’s simple and to the point.
There are a number of ways to word the closing; however, one of the most classic is, “Let’s talk soon.” The phrase can be switched up to make it more or less formal, and it can include more specifics in terms of a call-to-action by including the parameters of what “soon” means.
Shortening the phrase up to simply “Talk soon” is somewhat less formal and is probably best saved for longer-term business relationships or ones that have gotten less formal during the time the sender and the receiver have been acquainted.
Business emails are an important part of any working relationship. Knowing the best letter closings and how to end an email in a professional and cordial way helps keep the working relationship and flow of communication healthy and effective.
Thanks for reading CFI’s guide to how to end an email. CFI is the official provider of the global Financial Modeling & Valuation Analyst (FMVA)™ certification program, designed to help anyone become a world-class financial analyst. To keep advancing your career, the additional resources below will be useful: