Profit and Loss Template

CFI’s Profit and Loss (P&L) template offers a free downloadable Excel file to create monthly and annual income statements. The template allows users to input their data, which then automatically generates financial statements. The following guide includes instructions for using and modifying the templates, highlighting key components like revenue, expenses, and net earnings. The tools are ideal for businesses of all sizes to track financial performance.

Free Profit and Loss Template (P&L Template)

Download CFI’s free Profit and Loss template (P&L template) to easily create your own income statement.  After downloading the Excel file, simply enter your own information in all of the blue font color cells which will automatically produce a monthly or annual statement as the output.

The downloadable Excel file includes four templates. A Statement of Profit and Loss (also called an Income Statement) summarizes a company’s income and expenses for a period of time to arrive at its net earnings for the period.

Download the Template

Download the free Excel template now to advance your knowledge of financial modeling.

How to Use the Profit and Loss Templates

Here are the steps to follow to effectively use your templates:

1. Download the Excel file (see all free templates)
2. Use the monthly or annual worksheet, depending on what type of statement you want to produce
3. Replace all the blue cells that contain hard-coded numbers with your company’s information
4. Double-check to ensure all the formulas in black cells are working properly
5. Save as a new file and consider saving a version as PDF as well as XLS

The two types of templates included in the file are shown below.

#1 Monthly Profit and Loss Template (P&L Template)

The monthly P&L template is perfect for businesses that require regular reporting and detail.  By showing all of the information in a series of monthly columns, much more detail is visible than if only the annual figures were shown.

The monthly profit and loss template is perfect for small, medium, and large businesses as it can easily be adjusted to add or eliminate detail as required. Learn more about monthly cash flow forecast modeling.

Fill out the form above to download the Excel file.

#2 Annual Profit and Loss Template (P&L Template)

For businesses that have been in operation for several years, it may be helpful to show an annual (full fiscal year or year-to-date) statement. The annual profit and loss template below follows the same format and structure as the monthly version, however, it doesn’t have a total column at the end that sums up each of the periods.

This template is ideal for any size business and can easily be changed by adding or removing line items (rows) as necessary. It is also useful for performing year-over-year (YoY) analysis.

Fill out the form above to download the free annual P&L template Excel file.

Components of the Template

While each income statement is unique to every company, there are many common line items that you will see over and over again.

The most common P&L line items include:

• Revenue streams (also called sales streams)
• Returns, Refunds, Discounts
• Total Net Revenue
• Cost of Goods Sold
• Gross Profit
• Advertising & Promotion
• Depreciation & Amortization
• Rent and Office
• Salaries, Benefits & Wages
• Telecommunication
• Travel
• Utilities
• Selling, General & Administrative (SG&A)
• Earnings Before Interest & Taxes (EBIT)
• Interest Expense
• Earnings Before Taxes (EBT)
• Income Taxes
• Net Earnings

How to Modify the Profit and Loss Template (P&L Template)

All the CFI templates included in the free Excel file can be easily edited and changed to suit your own business.

If you require more line items, simply insert additional rows in the section where you need to add revenues or expenses. Then, check to make sure the formulas adding up the totals capture those new rows.

If you need to remove line items from the templates, simply delete unnecessary rows and ensure all formulas are still working properly.

To learn more about the details of financial reporting, check out PWC’s free guide to financial statement presentation here.

Additional Resources

Thank you for checking out CFI’s free templates for making your own annual and monthly P&L statements in Excel. To keep learning and advancing your career as a certified financial analyst, these additional resources will be helpful:

• Analysis of Financial Statements
• What is Financial Modeling?
• Valuation Methods
• DCF Financial Modeling Guide
• See all financial modeling resources
• See all Excel resources